Mission & Authority:

This position assists the divisional field senior vice president (SVP) in his or her support, supervision, and leadership of the regional offices and division as a whole.

Essential Duties:

Spiritual Development

• Develop an annual personal growth plan that fosters a vibrant spiritual life.
• Seek and maintain relationships and disciplines, in the context of active participation in a church community.
• Actively participate in the spiritual life of the Young Life community.
• Assist the SVP in ensuring prayer is a priority in the division.

Administrative Support

• Maintain SVP’s schedule.
• Compose letters, documents, emails, and reports as needed.
• Proofread a variety of documents.
• Manage calendar, schedule, and inbox.
• Coordinate travel, meeting arrangements, and conference calls.
• Manage office files and records (electronic and hard copies) for easy retrieval.
• Assist with team communication monthly reports.
• Prepare monthly expense reports (your own & SVPs).
• Track due dates for projects and assignments given to the SVP.
• Assist in ensuring required reporting for donors, foundations, and GSVP offices is being submitted on time.
• Accurately process and pay all monthly expenses/bills, as needed.
• Coordinate special projects as needed by the SVP.

Leadership Development

• Facilitate the staff development plans for the SVP direct reports (including regional directors and divisional staff).
• Facilitate the staff evaluation process for SVP direct reports.
• Look ahead and plan on behalf of the SVP.
• Support and serve on the Divisional Lead Team (DLT).
• Participate in at least one skill or personal development experience each year.

Resource Development

• Assist SVP in regularly reviewing the financial health in each region and the division as a whole.
• Assist SVP in ensuring excellence in SVP communication to donors.
• Assist the campaign director and the operations team in providing required reports to major donors, church partners, and foundations.

SVP Leadership Meeting Coordination

• Assist in the planning, coordination and execution of leadership team meetings including 3 DLT in-person meetings a year, Monthly DLT Zoom meetings, Division Operations Team (DOT) annual retreats, DOT monthly Zoom meetings, Executive Committee monthly Zoom meetings, 1 Executive Committee in-person meeting a year
• Create a planning timeline for each event and ensure deadlines are met
• Research and reserve any activities, restaurants, and events where applicable
• Research venues and negotiate contracts
• Plan the needs of each part of the event
• Manage the communication plan for each event
• Serve as the liaison for hotel staff on accommodations, meeting needs, meals, and other needs.
• Serve as the lead point person for external speakers, donors, etc.
• Serve as the point person during all events for attendees
• Plan and implement the registration, materials, and logistics

Ministry Support

• Promptly respond to questions from the field when needed.
• Provide guidance and act as a reference on Young Life policies and procedures for staff and volunteers.
• Attend regional admin training as needed.
• Maintain a healthy working relationship with regional administrators within the division, caring for, supporting, and encouraging them in their jobs.
• Resolve problems and questions in the absence of the SVP, as appropriate.
• Assist in maintaining a divisional roster with staff information.
• Maintain an 18-month divisional calendar.
• Assist in maintaining divisional cash flow and yearly budget planning.
• Assist Ops Director in compiling compensation information for the SVP’s review and approval before submission to Human Resources.
• Coordinate translation of divisional missional materials and communications.
• Coordinate with the Divisional Developing Global Leaders (DGL) representative to help manage the program within the division, in coordination with the DGL office.
• Coordinate with Mission Services for staff travel logistics, visa letters, etc. for staff traveling on behalf of the mission (fundraising, conference attendance, training events, etc.)
• Assist with other divisional events as needed.

Qualifications:

Education:

• BA preferred or equivalent experience.
• Ongoing education is encouraged.

Experience Required for the Job:

• Personal desire to know, love and follow Jesus Christ.
• Dependable and reliable.
• Previous experience in an administrative job, supporting executive leadership of a large company or organization.
• Knowledge of Young Life, specifically experience with international ministry in Young Life preferred.
• Knowledgeable in office management capable of planning and delegating work of others if applicable.
• Self-motivated
• Excellent organizational skills, paying attention to details with the ability to handle concurrent tasks and constant interruptions.
• Demonstrated proficiency in Microsoft Office Suite.
• Must have a good grasp of English grammar, and strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic budget tracking skills.
• Must be “customer service”-oriented, maintaining a warm, positive, personable manner with flexibility.
• Professional and pleasant phone and meeting presence.
• Possess good judgment, reasoning ability, and strong problem-solving skills.
• High cultural intelligence and experience working in cross-cultural and/or multi-lingual environments. 

Notes:

• This is a remote position
• There will be occasional domestic and international travel required throughout the year.

This description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skill, efforts or working conditions associated with this job. It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions.

Benefits:

• ​Medical, dental and vision coverage (at no cost to you).
• Paid vacation and sick leave.
• 401(k) matching plan (up to four percent).​​
• Health club benefit.
• And more!

How To Apply:

​Submit an online application, including resume and cover letter, via the button below.