Description:
This position is responsible for providing excellent administrative assistance to the SVP of the Southcentral Division. This individual will represent the division in a personable manner by demonstrating flexibility, resourcefulness and a professional attitude.
Responsibilities:
- Represent SVP and division in a professional manner in both external and internal communications.
- Manage SVP calendar, travel, correspondence and expenses.
- Maintain and communicate divisional calendar and deadlines.
- Assist with the organization of divisional events and meetings, including scheduling meeting rooms, catering, travel and transportation, meeting materials.
- Assist with logistics regarding personnel processes such as staff interviews, new hires, moving authorizations, PARs, commissioning and sabbaticals.
- Create and manage content, including mailings, emails, newsletters.
- Accurately process and pay all monthly office expenses and bills.
- Complete monthly expense reports and check requests in Concur.
- Build financial and donor related reports and support donor communication.
- Distribute various divisional funds (subsidies, moving, Assignment Team Training, discretionary, etc.) with SVP approval.
- Think forward to support SVP for upcoming meetings and events, including preparing meeting agendas, meeting pre-reads, and powerpoint presentations as needed.
- Maintain distribution and email lists used by divisional office.
- Run daily office management, including office supplies, mail, shipping, errands.
- Provide support for camping processes such as assigned team placements and communication, camp request and allocation, adult guests, work crew placement.
- Manage other projects as assigned.
Qualifications:
- Previous Young Life involvement and/or an understanding of mission culture preferred.
- Strong organizational skills.
- Demonstrated excellence in communication skills — written and verbal.
- Ability to work at and maintain highest levels of confidentiality.
- Excellent grammar, editing and proofreading skills.
- Demonstrated proficiency with Microsoft Office Suite including Excel and PowerPoint; desire and ability to learn new software skills as needed.
- Must multi-task assigned projects autonomously to completion.
- Strong interpersonal skills; proven ability to maintain positive relationships and collaborate well with others.
- Successful team player and productive self-starter; able to oversee projects from start to finish.
- Must be detail-oriented; work successfully with minimal supervision.
Working Conditions
- Remote work
- Occasional travel required to off-site meetings
Education
The anticipated salary range for this position is $18.36 - $22.96 per hour.
This description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with this job. It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions.
How To Apply:
Submit an online application, including resume and cover letter, via the button below.