​Essential Duties:

Communication

• Promptly respond to all questions from the field that are within area of expertise; refer others to appropriate responder.
• Answer questions from leader regarding reporting requirements, such as goals and growth strategies.
• Correspond extensively and effectively with VPs, regional directors, and field staff via e-mail and over the phone.
• Arrange for conference calls when necessary.
• Open and prioritize mail and email.
• Compose documents and letters as needed.
• Ability to analyze and interpret policy and guidelines set up by the leader and/or the Service Center; provide guidance and act as a reference on Young Life policies and procedures for staff and volunteers.
• Resolve problems and questions for the VP and above, as appropriate.

Administration

• Under the authority of the Leader, make delegated decisions which may pertain to the direction of the field.
• Provide communication and support/problem solving to divisional administrators.
• Maintain records pertaining to the mission wide goals.
• Verify regional and divisional statistics electronically.
• Prepare and maintain these statistics in comprehensive reports, or contact appropriate person in MIS for reports.
• Assist the VP or above in coordinating travel arrangements, sending and receiving email, maintaining useful filing systems and other duties as requested.
• Represent the Leader's office in a personable manner by demonstrating flexibility, resourcefulness and a professional attitude.
• Provide administrative support to the direct reports of the GSVP as needed.
• Manage the Leader's schedule.
• Track and schedule all requested and recurring meetings for the Leader.
• Follow up on all meetings and e-mail for items that need to be collected, or actions that need to be passed on to the VPs/direct reports.
• Implement, monitor and refine an efficient mail and desk system for the GSVP.
• Oversee the Leader's evaluation process for direct reports.
• Review letters and e-mails for clarity and correct punctuation as needed.
• Analyze all divisional cash flows, R&Es, and trial balances.
• Create and maintain Leader’s monthly receipts and expense reports.
• Review and approve Leader’s and divisional admin’s expense reports.

Event Planning

• Coordinate all leadership meetings. These meetings may involve travel arrangements, agenda, training, reserving appropriate meeting facilities, ordering food, and providing for media viewing.
• Coordinator details, planning and administration for the annual Global Leadership Conference.

Monthly Responsibilities

• Reconcile mission P-Card records.

Yearly Responsibilities

• Plan, host and coordinate the logistics for a variety of meetings.
• Assist the Office of the President with and/or plan annual summit meetings; assist with logistics as needed.

Job-Specific Working Condition​s

• Must have a good grasp of English grammar and also have strong written and verbal communication skills, speaking other languages is a benefit
• Some travel will be required
• Some personal donor work and fundraising will be part of the role. Goals for this will be set with the supervisor annually.

Note:​ This description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with this job. It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions.​

Qualifications:

Education

• BA preferred or equivalent experience.
• Ongoing education encouraged.

Experience Required for the Job

• Previous experience as an administrative assistant for a large company or organization is a plus.
• At least five years of previous experience as an administrative assistant for a large company or organization.
• Knowledge of Young Life preferred.
• Knowledgeable about office management and supervisory techniques; capable of planning the work of others, if applicable.
• Excellent organizational skills with attention to detail and the ability to handle concurrent tasks and constant interruptions.
• Demonstrated proficiency in Microsoft Office Suite.
• Must have a good grasp of English grammar and also have strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Must be able to establish effective working relationships with Young Life field staff and offer excellence in customer service to Young Life field staff and the public.
• Professional and pleasant phone presence.
• Possess good judgment, reasoning ability and strong problem solving skills.
• Travel will be required.

How To Apply:

​Submit an online application, including resume and cover letter, via the button below.