​Essential Duties:

Key Responsibilities

• Effectively develop and maintain a culture of excellent customer service—one that is consistently applied within the AP department
• Ensure that payments are processed accurately and timely for the Mission
• Oversee the department’s policies and procedures ensuring consistent application within the department
• Serve as the principal point of contact for AP staff regarding issues identified in the expense system
• Problem solve and trouble shoot inconsistencies identified in the data transfer between GL and expense systems and assisting in issue resolution
• Oversee AP processes/workflows ensuring best practice are developed and maintained
• Act as expense expert understanding the intricacies of the system and the daily edit process
• Assist Young Life staff and volunteers with various AP related requests
• Responsible for the corporate card program ensuring that contract terms are understood and adhered to (finance charges/fees/rebate) and that cards are safeguarded

Assimilate International Entities into All Aspects of Expense and Invoice Management

• Ensure international entities follow standard business processes to ensure continuity and efficiency
• Develop expense payment solutions for Creative Access countries
• Implement new Credit Card options for international countries as made available
• Develop training procedures and materials in alternative languages as appropriate
• Consider when alternative processes (work-arounds) are required to accommodate unique circumstances in foreign countries

ERP Implementation: Expense and Invoice Management

• Manage the successful implementation of the Expense/Invoice Work Day solution for US and International

1. Identify processes and team members involved and create timeline for execution
2. Adjust processes as necessary to accommodate the logic of the new system
3. Build roadmap of business requirements and processes.
4. Identify which out-of-the-box modules and functionality meet business requirements and which ones require configuration
5. Establish data migration plan
6. Establish a training and testing plan
7. Implement the new system

Supervision

• Effective oversight and management of AP personnel to include:

1. Provide leadership, timely evaluations and oversight to AP personnel
2. Handle personnel issues in a manner that fosters comradery and collaboration
3. Coach and motivate staff to reach departmental and individual goals
4. Assess staff performance against targets, taking corrective action when necessary
5. Ensure that shared responsibilities are completed timely and consistently
6. Ensure coverage over vacation/illness assigning overtime as needed
7. Lead staff meetings and other department events in a manner that demonstrates strong communication skills, motivates AP personnel and promotes a healthy team environment
8. Review and approve time sheets

Collaborate

• Develop and maintain strong alliances with Internal Audit (IA)

1. Provide information to IA as requested for audit cases
2. Monitor risk areas as identified by IA
3. Modify spending directives (FFM, SRS references and policy) for clarity and inconsistency based on IA findings

• Develop and maintain strong alliances with US Field Operations Team

1. Engage regularly with the US Field Operations Team
2. Participate in Field Administration meetings as requested
3. Lead Field Administration formal training as scheduled
4. Simplify and streamline US Field spend guidelines for clarity as warranted

• Develop and maintain strong alliances with International Field Operations

1. Partner with the International Field Operations Team
2. Develop payment solutions for foreign entities requiring P Card alternatives
3. Provide ad-hoc reports to International teams as requested

Training

• Own and develop AP Training and Resources (Multi-lingual):

1. Maintain Field Finance Manual, ensuring that it is up to date and is internally consistent
2. Maintain Financial Principles Training and Approver Training
3. Develop International training resources

Reporting

• Prepare Key Performance Indicator (KPI) reports monthly
• Generate periodic standard AP Reports including Tops (spend, countries, vendors), Exp/Invoice utilization
• Develop Exception Reporting Package
• Prepare ad-hoc analysis and reporting, with exceptional turn-around time (e.g. requests often come up with short notice, which require a thorough and quick response)
•  

Job-Specific Working Condition​s

• Hybrid office/remote environment. Team to be supervised is a hybrid team
• The anticipated salary for this position can range from $63,890-$79,962 depending on relevant experience and education. ​

Note:​ This description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with this job. It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions.​

Qualifications:

Education

• College degree required, preferably in a business-related field

Experience Required for the Job

• Five years equivalent management experience
• Basic accounting and accrual knowledge
• Ability to work effectively as a team leader
• Must have strong verbal and written communication skills
• Proven customer service experience
• Previous central business office experience preferred
• Proficiency in Microsoft Office Suite (especially Excel)
• Power BI or other data modeling tool experience is preferred
• Previous experience in expense system migrations preferred
• Working knowledge of an expense system and the intricacies therein
• Workday experience preferred

Benefits:

• Medical, dental and vision coverage (at no cost to you).
• Paid vacation and sick leave.
• 401(k) matching plan (up to four percent).
• Health club benefit.
• And more​!

How To Apply:

​Submit an online application, including resume and cover letter, via the button below.