Description:

This position provides administrative support to the staff and volunteers in Northeast Columbus, enabling the Young Life field ministry area office to function in an organized and efficient manner.

Responsibilities:

Written and Verbal Communication

• Answer correspondence, do filing, and prepare mailings.
• Answer phones.
• Respond to voicemail, email, and phone calls in a timely and professional manner.
• Gather articles, pictures, layout, production, mail, etc. for the newsletter from area staff.
• Create club/event postcards, flyers, and/or maps.
• Send prayer emails and monthly updates.
• Send personal support mailings.
• Create and maintain the area website.
• Send thank you letters to donors.
• Interact with the area office assistant, area directors, area committee, volunteer team leaders, and leaders with the area.

Administration

• Process and track donations.
• Maintain donor and leader databases ensuring that leader forms, driver questionnaires, and criminal background checks are up-to-date.
• Manage monthly expenses and budgets including area bank account records, FDT, and area and staff expense reports.
• Accounting: Pay bills, submit bank account records/purchase card expenses and donations, and make copies, evaluate financial monthly status, and update the FDT each month.
• Maintain contact databases including the following:
  
  - Update the area donor database on a regular basis.
  - Enter club card data into the kid database.
  - Update the parent database.
  - Maintain the newsletter recipient list.
  - Create and maintain the banquet invitation list.
  - Update contacts in Palm/Outlook.
  - Update email distribution lists: club kids, Campaigners, committee, leaders, and prayer partners.
• Act as the human resource for regional administrators.
  
  - Track and report vacation, sick, and personal days for eligible area staff.
  - Submit timesheets for hourly staff.
  - Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to the region for approval.

Event Administration

• Coordinate area meetings including:
  
  - Area staff meetings.
  - Area leadership meetings.
  - Area committee meetings.
• Camp
  
  - Track participation, payments, health forms, and how much each kid has earned in fundraisers.
  - Send letters to parents about camp sign-ups, itineraries, and health forms.
  - Responsible for fundraiser marketing.
  - Construct and distribute camp brochures.
  - Communicate with the camp regarding camp contracts, R2 deposits, A-forms, housing request forms, and 10-day call-ins.
• Banquet/Golf Tournament/5K
  
  - Create invitations, banquet sponsor packet, table host packet, banquet program, and donor cards.
  - Track the guest list, table sponsors, RSVP list, and donations received from the banquet.
  - Coordinate with table hosts about their invitation lists.
  - Mail invitations.
  - Send thank you notes to banquet donors.
  - Track table sponsors.

Training

• Provide training to the area office assistant, area directors, area committee, volunteer team leaders, and leaders on various items, processes, and applications related to field administration.

Qualifications:

• Previous administrative assistant experience preferred.
• Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook, and PowerPoint).
• Proficiency in Google Suite (Drive, Gmail, Docs, etc.).
• Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions.
• Good grammar skills and strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Detail-oriented, multi-tasking ability.
• Proven relational skills.
• Initiative with developing processes/systems around events -- data organization and maintenance.
• Great customer service skills.

Notes:

For this position, we are open to hybrid office/remote work.

How to Apply:

​Please submit an online application, including resume and cover letter, via the button below.