Description:

The Clark County Young Life area is looking for a part-time office administrator. This position is approximately five to 10 hours per week with flexibility for increased hours during special fundraising and area events.

The ideal candidate must be a self-starter with a heart for service who can run a variety of projects and takes pride in high quality work. This person must also feel comfortable interacting/speaking with adults and students in a variety of situations like fundraising or seeing a group of students off to camp.

We are excited for this person to join our team and help reach students in Clark County!

Responsibilities:

The primary function of the role is providing administrative support for the area. This includes support for the staff as well as the committee, leaders, parents, and kids.

Communication Administration

• Respond to correspondence (email or any written inquiries).
• Create/generate area publications.
• Support area staff in procuring/creating content for the area newsletter.
• Create club/event postcards and/or flyers.
• Maintain the area's website.
• Send thank you letters to donors.

Financial Administration

• Manage monthly expenses.
• Pay area bills.
• Create and submit your expense report through Concur.
• Process donations.
• Track donations through YL Connect.

Database Administration

• Create/update various contact lists within YL Connect.
• Monitor the Staff/Volunteer Roster and Volunteer Manager monthly on Staff Resources.

Event Administration

• Assist with fundraising events: banquet and golf tournament.
• Create invitations, packets (sponsor, table host, golfer), programs, and donor cards.
• Using Webconnex, track the guest list, table sponsors, RSVP list, and donations/payments.
• Send thank you notes/letters.

Camp

• Using YL Connect Camp, track the following: registration, payment, health forms, and funds raised by kids.
• Communicate with parents regarding the following: camp sign-up dates, travel/camp itineraries, health form procedure, packing lists, and fundraising.
• Create camp registration flyers.
• Communicate with the camp (A-Forms, 10-Day Call-In).

Qualifications:

• High school education or equivalent.
• Associate degree preferred but not required.
• Strong interpersonal skills with both adults and kids.
• Excellent written/verbal communication skills.
• Previous administrative experience preferred.
• Proficiency in Microsoft Office Suite/Google equivalent (which includes Word, Excel, Outlook, and PowerPoint).
• Strong organizational skills with attention to detail.
• High capacity for managing concurrent tasks and constant interruptions.
• Ability to maintain confidentiality.
• Willing to show initiative to develop processes/systems to better serve the area.

How to Apply:

Please submit an online application, including resume and cover letter, via the button below.