Description:

This position provides administrative support, enabling the Young Life field ministry office to function in an organized and efficient manner. Looking for 21-65 hours/month.

Responsibilities:

Written and Verbal Communication

• Answer correspondence, do filing, and prepare mailings.
• Answer phones.
• Respond to voicemail, email and phone calls in a timely and professional manner.
• Gather articles, pictures, layout, production, mail, etc. for the newsletter from area staff.
• Create club/event postcards, flyers, and/or maps.
• Send prayer emails and monthly updates.
• Send personal support mailings.
• Create and maintain the area website.
• Send thank you letters to donors.
• Interact with the area office assistant, area directors, area committee, volunteer team leaders, and leaders with the area.

Administration

• Process and track donations.
• Maintain donor and leader databases, ensuring that leader forms, driver questionnaires, and criminal background checks are up-to-date.
• Manage monthly expenses and budgets including area bank account records, FDT, area and staff expense reports.
• Accounting: Pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate the financial monthly status, and update the FDT each month.
• Maintain contact databases including the following:
  
  - Update area donor database on a regular basis.
  - Enter club card data into the kid database.
  - Update the parent database.
• Maintain the newsletter recipient list.
• Create and maintain the banquet invitation list.
• Update the email distribution lists: club kids, Campaigners, committee, leaders, and prayer partners.

Human Resource for Regional Administrators

• Track and report vacation, sick, and personal days for eligible area staff.
• Submit timesheets for hourly staff.
• Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to the region for approval.

Event Administration

• Coordinate area meetings including:
  
  - Area staff meetings.
  - Area leadership meetings.
  - Area committee meetings.

Camp

• Track participation, payments, health forms, and how much each kid has earned in fundraisers.
• Send letters to parents about camp sign-ups, itineraries, and health forms.
• Responsible for fundraiser marketing.
• Construct and distribute camp brochures.
• Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms, and 10-day call-ins.

Banquet/Golf Marathon/Auction

• Create invitations, banquet sponsor packet, table host packet, banquet program, and donor cards.
• Track the guest list, table sponsors, RSVP list, and donations received from the banquet.
• Coordinate with table hosts about their invitation lists.
• Mail invitations.
• Send thank you notes to banquet donors.
• Track table sponsors.

Training

• Provide training to the area office assistant, area directors, area committee, volunteer team leaders, and leaders on various items, processes, and applications related to field administration.

Qualifications:

• Previous administrative assistant experience preferred.
• Must be able to type 55 to 60 words per minute with few errors.
• Proven data entry skill, which must be accurate and rapid.
• Demonstrated proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook, and PowerPoint).
• Strong organizational skills with attention to detail.
• Must have good grammar skills and strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Must be detail-oriented while successfully accomplishing multi-tasks.
• Proven relational skills with both kids and adults.

How to Apply:

Please submit an online application, including resume and cover letter, via the button below.