Description:

We are an established Young Life area looking to add a valuable team member to our staff in Colorado Springs, Colo. Duties and responsibilities include providing administrative support to ensure efficient operation of the area. This individual will work closely with the area director through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material. This person will join a vibrant community and staff team.

Responsibilities:

Written and Verbal Communication

• Answer correspondence, do filing, and prepare mailings.
• Answer phones.
• Respond to voicemail, email, and phone calls in a timely and professional manner.
• Gather articles, pictures, layout, production, mail, etc. for the newsletter from area staff.
• Create club/event postcards, flyers, and/or maps.
• Send prayer emails and monthly updates.
• Send personal support mailings.
• Create and maintain the area website.
• Send thank you letters to donors.
• Interact with the area office assistant, area directors, area committee, volunteer team leaders, and leaders with the area.

Administration

• Process and track donations.
• Maintain donor and leader databases, ensuring that leader forms, driver questionnaires, and criminal background checks are up to date.
• Manage monthly expenses and budgets including area bank account records, FDT, and area and staff expense reports.
• Accounting: Pay bills; submit bank account records/purchase card expenses, and donations and make copies; evaluate the financial monthly status; and update FDT each month.

Maintain Contact Databases Including the Following ...

• Update the area donor database on a regular basis.
• Enter club card data into the kid database.
• Update the parent database.
• Maintain the newsletter recipient list.
• Create and maintain the banquet invitation list.
• Update contacts in Palm/Outlook.
• Update email distribution lists: club kids, Campaigners, committee, leaders, and prayer partners.

Human Resource for Regional Administrators

• Track and report vacation, sick, and personal days for eligible area staff.
• Submit timesheets for hourly staff.
• Complete Personnel Action Requests (PARs) and required documents to hire or terminate area staff and forward to the region for approval.

Event Administration

• Coordinate area meetings including area staff meetings, area leadership meetings, and area committee meetings.

Camp

• Track participation, payments, health forms, and how much each kid has earned in fundraisers.
• Send letters to parents about camp sign-ups, itineraries, and health forms.
• Responsible for fundraiser marketing.
• Construct and distribute camp brochures.
• Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms, and 10-day call-ins.

Banquet/Golf Marathon/Auction

• Create invitations, the banquet sponsor packet, table host packet, banquet program, and donor cards.
• Track the guest list, table sponsors, RSVP list, and donations received from the banquet.
• Coordinate with table hosts about their invitation lists.
• Mail invitations.
• Send thank you notes to banquet donors.
• Track table sponsors.

Training

• Provide training to area staff, area committee, volunteer team leaders, and leaders on various items, processes, and applications related to field administration.

Qualifications:

• Vibrant and growing relationship with Jesus Christ.
• Evident passion for seeing kids’ lives impacted through a relationship with Jesus Christ.
• Initiator/self-starter.
• Previous administrative assistant experience preferred.
• Typing and computer skills.
• Data-entry skills.
• Strong organizational skills with attention to detail.
• Must have good grammar skills and strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Must be detail oriented while accomplishing multiple tasks.
• Proven relational skills with both kids and adults.

Notes:

The job is expected to work 20 hours a week.

How to Apply:

Please submit an online application, including resume and cover letter, via the button below.